In order to carry out its duties, EUPOP ASEAN may collect personal information (“personal data”), which is gathered and treated in full compliance with Regulation (EU) 2018/1725, “the Regulation”.

“Personal data” means any information relating to an identified or identifiable natural person. An identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identification number or to one or more factors specific to his or her identity.

Relevant legislation

Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data was published in the Official Journal of the European Union on 21 November 2018 and entered into force on 11 December 2018.

Decision of the Bureau of the European Parliament of 17 June 2019 on the implementing rules relating to Regulation (EU) 2018/1725 of the European Parliament and of the Council on the protection of natural persons with regard to the processing of personal data by the Union Institutions, Bodies, Offices and Agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC.

• Regulation (EU) 2018/1725
• Decision of the Bureau of the European Parliament of 17 June 2019

Online forms

The vast majority of the pages that make up this website can be consulted without any personal data being requested. Only a few pages invite you to enter personal data in order to deliver specific services or to answer dedicated requests. For example, the page Europe Day includes features, which activate response and registration options. On these forms, you are asked, at the minimum, to indicate (compulsory fields) your name, forename, country of residence and email address, as well as, possibly, your gender, address, age, profession and nationality. Once sent, the form is forwarded by email to the appropriate department so that it can meet your needs in the best possible way.

EUPOP ASEAN ensures data gathered is processed solely for intended and clearly stated purposes, and not reused for any other aim.

Personal information is kept for the time period needed to process the data, as described in the original purpose. Some data may be kept on a longer term for historical, statistical or security reasons, without prejudice to any other provision of the Regulation.

Notice on restrictions

In specific cases, EUPOP ASEAN has the possibility to restrict the exercise of some rights of a data subject. For instance, the IT services of EUPOP ASEAN keep some server logs, as describes in the DPO Notifications 153 and 179. This information is necessary for supervising and diagnosing incidents related to security issues.

Exchanges with third parties

EUPOP ASEAN discloses personal information to third parties only when it is necessary for the purposes specified and only to the categories of the recipients mentioned. EUPOP ASEAN does not divulge any personal data for direct marketing purposes and undertakes to take appropriate security measures to safeguard these data from misuse by third parties.

The website https://engage.eu may provide links to other internet sites. Since EUPOP ASEAN has no control over such sites, we suggest you to review their own privacy policies.

In some rare cases, EUPOP ASEAN publishes third party components on its webpages (e.g. maps; Twitter walls; embed videos; etc.). When EUPOP ASEAN is not able to block calls to resources coming from third-party services, we implement techniques that allow you to accept or refuse to show this external content.

How to get your personal data deleted or modified

All citizens have the right to obtain access to the personal data held by EUPOP ASEAN about them and to request its modification or its deletion.